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JOB POSTING | Production Coordinator (Contract)

Contract Position | Application Deadline August 7th, 2022

Posted: July 29, 2022

Green Thumb Theatre is seeking a Production Coordinator to coordinate planning and on-the-ground logistics for the upcoming film production of The Mystics by Kim Senklip Harvey.

Green Thumb Theatre’s offices are located in the city currently known as “Vancouver”, on the traditional, unceded, ancestral territories of the xʷməθkʷəy̓əm(Musqueam), Sḵwx̱wú7mesh (Squamish), and səl̓ílwətaʔɬ (Tsleil-Waututh) Nations.

About the Role:

The Production Coordinator (PC) reports to Green Thumb Theatre’s Production Manager. The PC will oversee and execute the logistics and planning to meet the production needs of The Mystics by Kim Senklip Harvey.

This contract position is a total of 160 hours to take place between August 15 and October 26, 2022, with both partial and full-time work. See below for production dates.

The production prep work can be done remotely, if needed, and two one-week film shoots will take place in-person on the Tsilhqot’in and in Vancouver.

During the duration of the contract the Production Coordinator will:

  • Lead and oversee the production team to execute the vision of the Director/Creator. The production team consists of the PC, the Director/Creator, one camera operator, and one sound recorder
  • Create and distribute to the relevant parties a detailed production schedule, updating as needed
  • Assist with keeping to the schedule during rehearsals and filming in coordination with the production schedule
  • Oversee and assist with the filming of the project both on the land in the Tsilhqot’in (various locations) and at the Cultch (1895 Venables St, Vancouver)
  • Supervise the creation and delivery of design elements by the design team, including costumes, set, lighting, and sound, with support from Green Thumb’s Production Manager
  • Track expenses for the project and report regularly to Green Thumb’s Production Manager, working within the budget as set out by Green Thumb’s Production Manager and General Manager
  • Act as the communication link between the production team and Green Thumb office staff, sending daily notes, when needed
  • For working in the Tsilhqot’in: arrange for accommodations as needed, keep the team on schedule, call breaks when needed, send out schedules, and provide support to the production team during filming, as needed
  • Attend rehearsals at Green Thumb’s Studios (5522 McKinnon St) when required during the contract
  • Attend a post-mortem meeting with the team, and/or write a post-mortem for the production on your personal experiences, to be handed in no later than October 27, 2022
  • Undertake general research and other duties, as required


  • Training and/or work experience in technical production and/or stage management
  • Post-secondary training with a focus in theatre production or a related discipline, and/or equivalent professional experience in theatre production/event management and coordination/related industries is an asset
  • Excellent organizational and communications skills
  • Comfortable working in Slack and Google Drive
  • Flexible and nimble attitude, prepared to adapt to changes based on the needs of this innovative project
  • Cultural competency: Able to work with respect and care on an Indigenous-led project
  • Must have a BC class 5 driver’s license (or out of province equivalent) at time of application, and must be comfortable and capable driving
  • Must be able to lift 30lbs and climb ladders
  • First aid certification or willingness to obtain
  • Must be comfortable working in-person under strict COVID-19 protocols in alignment with WorkSafe BC and provincial health guidelines. For most recent COVID-19 policies please visit https://www.greenthumb.bc.ca/covid-19
  • Experience in film production considered an asset
  • Access to a personal vehicle is an asset


Contract Timeline:

Applications will be accepted on a rolling basis, and will close when a candidate is hired, at the latest on August 7th, 2022. Interviews with select candidates will take place on an ongoing basis as applications are received, with the successful candidate being notified by no later than August 15, 2022. The successful candidate will start preparation for the project the week of August 15th, 2022 and will commence full-time work (40 hours/week) the week of September 12, 2022. Given the nature of the work and planning that needs to take place before the filming, hours may vary. Preparation is included and may be divided over multiple weeks. Hours of work will vary, with some evening and weekend work required with advanced notice. The contract will terminate on October 26, 2022. We ask that any scheduling conflicts be brought forward at the time of the interview.

Production dates (SUBJECT TO CHANGE):

Prep: Starting August 15, 2022

Travel and Filming On the Land (Tsilhqot’in): September 12-18,2022

Rehearsals at Green Thumb Theatre: October 5-15, 2022

Filming at the Cultch: October 17-23, 2022

Post-prep: October 24-26, 2022

We thank all applicants for their interest. Please note that only successful candidates will be contacted to set up an interview.



Please note: A per diem allowance will be provided for time spent working in the Tsilhqot’in, but unfortunately we are not able to provide accommodations or per diems for time spent working in Vancouver, should the successful candidate be based outside of the lower mainland.


About the Show:

Rooted in Tsilhqot'in traditional laws and protocols, The Mystics follows the adventures of 13 year old Juniper Mack and their friend Toast who discover they both have the sacred ability to traverse time through their bloodlines.

On a school assignment gone supes tradish, Juniper meets their Great Great Great Great Great Great Grandmother Datsan K'achilch who has travelled through time to support Juniper and Toast as they navigate their cultural curiosities and help re-connect them with the traditional knowledge of the Tsilhqot'in ?Esggidam (Ancestors before contact.)

In this transcendent Tsilhqot'in Plateau telling, bear witness to Juniper and Toast who are on a spirited journey to see if they have what it takes to traverse worlds, handle the terrain of transitioning into teenagers, while bravely trying to become their full mystical selves.

This raucously fun adventure nourishes our young ones cultural confidence and spiritual belonging by illuminating the sacredness of Tsilhqot'in and Indigenous ascendency. The Mystics offers us the space, medicine and traditional knowledge to connect us with our past to deeply understand what it takes to be a good Ancestor today.

The Mystics will be a Green Thumb Production in collaboration with Kim Senklip Productions and The Cultch.

To Submit:

Please submit resume/CV and a one page cover letter in PDF format as attachments in one email by August 7th, 2022.

Attachments to be named in the following format: YourName_CoverLetter and YourName_CV
Email your application to submissions@greenthumb.bc.ca [submissions AT greenthumb.bc DOT ca] with the subject line: Production Coordinator MYSTICS - Your Name.

We will also accept a short video or voice recording in place of a cover letter. Please limit any audio or video submissions to 4 minutes.

If you have any questions pertaining to this posting, or require assistance with your application, please contact Madelaine Walker, Production Manager, at production@greenthumb.bc.ca or by phone at604-254-4055 (ext. 228).

Green Thumb Theatre is actively seeking to dismantle inequity in the theatre sector ,and to furthering principles of access, inclusion, and equity in our work. We strongly encourage applications from BIPOC, women, and LGBTQ+ individuals, and welcome members of those communities to self-identify as they feel comfortable. Green Thumb also recognizes that artists and contractors are informed by all facets of their identities. We welcome applicants to inform us of their pronouns if they wish, and to include details about how their identity informs their practice and needs as they feel comfortable.

About Green Thumb Theatre:

Green Thumb Theatre is a force within the field of theatre for young audiences, not only in British Columbia, but across the country and throughout the world. Green Thumb Theatre creates, produces, and tours plays that explore social issues relevant to the lives of children, youth and young adults. We provide theatre that celebrates the language and stories of today’s generation and culture to stimulate empathy, debate and critical thinking. www.greenthumb.bc.ca

Posted on

July 28, 2022


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